To apply for this role you must have:
- Experience working within a University environment
- Must have Oracle experience, with a preference for candidates who have worked at a university
- Confident in raising acquisitions, POs and credit card reconciliations
Join the team at the University of Oxford as a Finance & Events Administrator, providing essential financial and administrative support to ensure the smooth operation of our activities and services across the University.
The position is set to commence ASAP and will be 12-week assignment with a pay rate of £16.92 per hour + holiday pay
Key Responsibilities:
- Assist with monitoring GL transactional reporting for any errors and correct as required in line with budgets and
- Posting journals, account corrections and month end adjustments
- Raising of AR invoices; and SRF charging, including generating SRF invoicing data from our internal PPMS system and
- Processing budgets for conferences, courses and other events run by the department, including oversight of Online Store events.
- Day-to-day management of Finance SharePoint site, Finance Intranet and associated channels as required
- Assist with processing AP invoices, Bursary payments and expense claims, including assisting with and financial approval of expenses within the SAP system and external claims as required
- Updating financial forecasting spreadsheet
- Minutes taking
- Managing supplier contacts
- Manage bookings and payments
- Supporting with practical tasks during events, such as printing, creating name badges, helping manage caterers
Selection Criteria:
- Educated to degree level or equivalent relevant work experience.
- Experience working within a University environment
- Must have Oracle experience, with a preference for candidates who have worked at a university or within a large organisation.
- Confident in raising acquisitions, POs and credit card reconciliations
- Advanced numeracy skills coupled with demonstrated ability in financial management and analysis.
- Strong IT skills including experience in the use of the Office 365, particularly Excel, and the ability to learn new systems.
- Ability to interpret, apply and communicate regulations and procedures and translate them into day to day working practices.
- Capability to work autonomously, showcasing advanced organizational skills, along with the ability to prioritize tasks and delegate effectively.
- Demonstrable problem-solving skills combined with the ability to generate practical and effective solutions.
- Proven experience in managing teams, with a strong ability to lead and motivate colleagues.
- Demonstrate an ability to follow departmental guidance in handling sensitive and personal information, including complying with current data protection legislation.
Vacancy ID: 20669
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service